Careers

• • Employment Type: Full-Time
  • Benefits Offered: Dental, Medical, Retirement, Vision
  • Compensation: $25-28 per hour

  An effective Executive Administrative Assistant is essential for delivering efficient secretarial and administrative support in a well-organized and timely manner. This role involves close collaboration with the Chief Executive Officer and Chief Strategy Officer, managing various tasks to streamline workflows, filter communications, and oversee initiatives related to their external business interests and public relations.

  As an individual contributor, you will provide personalized assistance to ensure smooth operations and effective communication. Your responsibilities include managing schedules and correspondence, organizing meetings, and maintaining confidentiality. We are looking for someone who is proactive, detail-oriented, and has exceptional organizational and communication skills.

  RESPONSIBILITIES

  • Be a primary point of contact between the CEO and/or CSO and their business associates, clients, and vendors.
  • Receive calls, take messages, and route correspondence.
  • Filter and disseminate requests and queries appropriately.
  • Efficiently take meeting notes, arrange meetings and appointments, and provide reminders.
  • Make travel and trade show arrangements.
  • Monitor office supplies and research advantageous deals or suppliers.
  • Produce reports, presentations, and briefs when needed.
  • Maintain an efficient documentation and filing system.
  • Corporate event planning oversight.
  • Manage other outside business interests and initiatives.
  • Open and close office daily.
  • Other duties as assigned.

  QUALIFICATIONS

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of Google Workspace suite of apps
  • Entry-level design skills
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up to date with advancements in office tools and applications
  • Ability to multitask and prioritize daily workload
  • High-level verbal and written communication skills
  • Discretion and confidentiality

  ATTRIBUTES

  Leadership

  • Be an example to and influence your peers positively.
  • Exhibit a strong work ethic, punctuality, and a commitment to your responsibilities.
  • Have a positive attitude and approach, inspiring others.

  Accountability

  • Embrace ownership of your actions and responsibilities within a team framework.
  • Honor your commitments and focus on delivering high-quality on time.
  • Work collaboratively to rectify issues as they arise while ensuring their recurrence.

  Professionalism

  • Communicate thoughtfully and respectfully.
  • Represent the company’s core values.

  Solve Problems Proactively

  • Look for and anticipate potential challenges. Where possible, proactively seek out solutions before they escalate.
  • Contribute with innovative ideas.
  • Collaborate efficiently with your team. Tackle issues head-on and be a problem-solver.

  Seek Continuous Improvement

  • Embrace a growth-oriented mindset, actively pursuing opportunities to elevate your skills and knowledge.
  • Stay up to date with industry trends and breakthroughs.
  • Engage in workshops, seminars, and training sessions.

  Positivity

  • Approach challenges with an optimistic outlook, driving motivation and resilience.
  • Foster a culture of encouragement and support.

  APPLY NOW

• Employment Type: Full-Time
• Benefits Offered: Dental, Medical, Retirement, Vision
• Compensation: $46k plus 2% commission

Our growing company is searching for experienced candidates for the position of digital marketing sales assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates who do not necessarily have all the qualifications but have sufficient experience and talent.

RESPONSIBILITIES

• Maintain working knowledge of Firm Media products, services, and sales processes. Understand verticals and competitors and how to address objections in a consultative way.
• Understand analytics data to translate successes and failures in digital marketing campaigns.
• Create and share documentation as needed by Sales Department personnel.
• Contribute to our adaptable processes by identifying useful tools or eliminating process inefficiencies or redundancies.
• Support Marketing Consultants and Sales Management by researching current and prospective clients.
• Identify opportunities by collaborating closely with Account Executives and the Joint Strategy Review process.
• Occasionally attend trade shows to meet existing clients and support new sales opportunities.
• Work with internal teams to develop systems and protocols for the Sales team.
• Other duties as assigned.

QUALIFICATIONS

• Strong communication and presentation skills (verbal and written)
• Must be a team player with excellent organizational and time management skills.
• Ability to simultaneously manage leads, contacts, and prospects in a CRM system.
• Flexible, reliable, results-oriented, and self-motivated
• Intermediate to advanced experience with Google suite of products and/or Outlook365

ATTRIBUTES

Leadership

• Be an example to and influence your peers positively.
• Exhibit a strong work ethic, punctuality, and a commitment to your responsibilities.
• Have a positive attitude and approach, inspiring others.

Accountability

• Embrace ownership of your actions and responsibilities within a team framework.
• Honor your commitments and focus on delivering high-quality on time.
• Work collaboratively to rectify issues as they arise while ensuring their recurrence.

Professionalism

• Uphold a high standard of professionalism with fellow team members, clients, and stakeholders.
• Communicate thoughtfully and respectfully.
• Represent the company’s core values.

Solve Problems Proactively

• Look for and anticipate potential challenges. Where possible, proactively seek out solutions before they escalate.
• Contribute with innovative ideas.
• Collaborate efficiently with your team. Tackle issues head-on and be a problem-solver.

Seek Continuous Improvement

• Embrace a growth-oriented mindset, actively pursuing opportunities to elevate your skills and knowledge.
• Stay up to date with industry trends and breakthroughs.
• Engage in workshops, seminars, and training sessions.

Positivity

• Embody positivity in your interactions, inspiring a constructive and uplifting atmosphere within the team.
• Approach challenges with an optimistic outlook, driving motivation and resilience.
• Foster a culture of encouragement and support.

APPLY NOW